Skip to main content

Fee reversals: what you need to know

Extenuating circumstances may allow for a reversal of tuition fees for incomplete units - here's how to go about it

The MGA has an advocacy service staffed by 4 advocates and a senior advocate who help students with all kinds of concerns. Lately, many coursework and research students have been asking our advocates about the meaning of “special, exceptional or compelling circumstances”.

Yang: a case study

Last semester, Yang encountered a very difficult personal matter and as a result was unable to complete several units. Since Yang had not withdrawn from these subjects before the census date, he was in a bind. In order to have the fees reversed by the University, he would have to demonstrate that there were 'special circumstances'. As per Monash's policy, he would have to show that his special circumstances:

  • were beyond his control; and
  • did not make their full impact on him until the census date or after; and
  • made it impracticable for him to complete the unit requirements of the unit during the teaching period.

Yang contacted the MGA's advocacy team for advice. What did all this mean in practical terms? His advocate informed him that his online application must include the following:

  • a demonstration that his circumstances met all of the mandatory criteria
  • his reasons for not being able to complete the units or provide evidence at the time
  • medical certificates and travel documents substantiating circumstances outside of his control occurring after the census date
  • a written statement of the events in chronological order to provide a comprehensive understanding for the University to review. 

This way, Yang was able to put forward the best case that he could make for himself. Although he was a coursework student, graduate research students can also encounter these challenges at times. 

Monash's policy on 'special circumstances' and remission of debt can be found here.

You can apply for a fee reversal here.

If you find yourself facing a similar dilemma to Yang, get in touch with our advocacy service at Our advocacy service is free, confidential and completely independent from the University.


The MGA team

Got a question or request about anything at all? Get in contact with one of our staff members – we’d love to hear from you. Alternatively, drop by the MGA office at Clayton or Caulfield so we can help!

Meet your current elected representatives

Curious to know who’s representing you at the moment? Get to know your elected representatives, what they do and how you can get involved.

Work for the MGA

The MGA employs Monash graduate students to fill the receptionist roles at the Clayton and Caulfield offices. When a vacancy arises we advertise the position through our email newsletter and on our website.

The Monash Graduate Association (MGA) is the representative body for all graduate research and coursework students enrolled at Monash University. So, what sets us apart from the University services? The MGA is an independent, not-for-profit association governed by graduate students, for graduate students. Our primary aim is to be there for you! If you can’t find what you are looking for, don’t hesitate to get in touch with us.

Get in touch with us
What are you looking for?
Acknowledgement of Country

We acknowledge the Traditional Custodians of the land on which our four Australian campuses stand and their continuing connection to the land on which we live and work. We pay our respects to Elders past, present and emerging.