Who can be named as author on my paper?

HDR (Phd and Masters by Research) students are expected to publish their research.  Therefore, it is in your best interest to be familiar with the principles governing authorship. 

Monash University has developed policies and procedures to clarify authorship of published research coming out of the University. 

While authorship is not considered an intellectual property right, it is governed by copyright legislation in Australia. Monash University has modelled their policies and procedures on the Australian Code for the Responsible Conduct of Research, 2018.

To be named as an author, a researcher must have made a substantial scholarly contribution to the work and be able to take responsibility for at least that part of the work they contributed. 

While attribution of authorship depends to some extent on the discipline, in all cases authorship must be based on substantial contributions in a combination of:

  • Conception and design of the project;
  • Analysis and interpretation of research data;
  • Drafting significant parts of the work or critically revising it so as to contribute to the interpretation.

Monash University Authorship Policy, 2016 


Although these policy documents are not easy reads, it is worth having them on hand if you find yourself in a situation where you need to know where you stand.

MGA Advocacy: Authorship

Monash University Authorship Policy

Monash University Authorship Procedures 

Australian Code for the Responsible Conduct of Research, 2018

Get in touch with an advocate: If you have questions about who should be named authors on your next conference or journal article, contact Senior Advocate Zuzana Quinn by email.

How can an advocate help? They will clarify the options that are available to you and depending on what you decide to do – they can help you pursue the appropriate action.

The MGA is independent from the University and all matters discussed with an advocate are confidential. For more about our advocacy service, please click here.